Best Mac Email Client For Exchange

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Microsoft Outlook 2016 for Mac is out! As of July 9, 2015, subscribers to Microsoft Office 365 can use the brand new Office 2016 for Mac suite. Seven updates had been already released since the preview version in March, bringing more stability and performance to this release.

Having trouble with Outlook? Don’t worry, most issues can be easily resolved once you know how. Check out this guide to learn more.

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If you’re not a Microsoft Office 365 customer, you’ll have to wait some time before you can take advantage of Office 2016 for Mac by downloading it from SherWeb’s Control Panel. While we’re busy working on the new release, this is an opportunity to highlight the great features of the Microsoft Outlook 2011 for Mac client. Perhaps you’ve never used it? We know you have a wide choice when it comes to accessing your emails on a Mac OS X computer. But to get the most of Exchange 2013 on your Mac, especially if you’re in a corporate environment, you have to use a tool that integrates as seamlessly as possible with your Mac OS X and gives you access to most of the email service features. Mail is the native email app for the operating system, but if you had to use it before, you know it doesn’t have the organizational functions and features that are useful in business! You need the right tool that accommodates both long-time Mac users and Windows users that are shifting to Mac.

That tool is Microsoft Outlook for Mac. The 2011 version was released as a totally new product for Mac OS X users, superseding the former Microsoft Entourage 2008 application. As part of the Office 2011 suite, it came with a new layout. While, it didn’t totally replicate what was then the new Microsoft Outlook 2010 for Windows, it was made to embed itself more tightly with Mac OS X.

For instance, you can use the built-in Mac OS X backup feature – Time Machine – to backup Outlook 2011 with a noticeable difference in performance. Backups are fast thanks to the local email structure in the background: each email item is a separate file.

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With Outlook 2011, you can register different accounts (any POP3/IMAP, AOL, Gmail, Windows Live Hotmail or Yahoo mailbox) along with your Exchange 2013 account, under one single identity. Moreover, the mailbox consolidation feature helps you group similar folders, such as inboxes from the different accounts so they appear under one single view. You can easily keep track of all your mailboxes.

The Ribbon, located along the border in top of the window, is the feature that comes from the Outlook 2010/2013 concept. It displays possible actions for a selected item or functionality (mail, calendar, task, contact) and of course, the Mac-style menu is still available.

The Ribbon offers three groups of commands in tabs inside the main window: Home, Organize and Tools. Clicking on the field at the top-right of the window makes a fourth tab appear. The Search tab helps create complex searches with a variety of criteria.

Outlook 2011 will allow you to use one master category list, importing categories from Mac right inside your mailbox.

Contacts, calendar and tasks from Outlook 2011 can still be viewed at a glance when the application is closed, through the standalone My Day app. From Outlook, you can open a set My Day to automatically be launched at the computer start. From My Day, you can create new task items.

Compared to Entourage 2008, editing HTML emails is flawless. Forwarding or replying to an HTML message does not alter its global layout. By default, HTML mode is activated when editing a new email. You can switch to plain mode in a simple click.

Are you using Lync? You may take advantage of the Lync-Exchange integration with presence information right into your mailbox. See availability status and even start a conversation in Lync 2011 for Mac right from your mailbox in Outlook 2011.

Note all the tips above are excerpts of the functionalities you get with your mailbox in Outlook 2011.

Best Mac Email Client

SherWeb makes Office 365 easy so you can focus on your business!

Problem resolution for Mac Users under Microsoft Outlook 2011

Because you get unlimited storage for your Hosted Exchange 2013 accounts with SherWeb, the number of items to be synced with the identity on your Mac computer can be high. To avoid issues linked with synchronization, like database corruption, here are a few tips. Follow them to keep your Exchange identity healthy on Mac.

Email Structure

You may have created folders, subfolders and rules to automatically organize your emails. Outlook will behave better if you create your folders right on top of the mailbox, not under default folders like Inbox or Sent Items.

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Note: in this picture, the Daily Requests folder is not nested under Inbox. This is the recommended structure.

To create or move folders at the top of the structure, use Outlook Web App (OWA). Of course any changes made in this web interface are replicated straight inside Outlook 2011.

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Moving items

Do not move a huge amount of items directly in Outlook 2011. Chances are high that the application will freeze. To move five or ten emails, you can keep using Outlook 2011. But for dozens or hundreds, use OWA instead.

Synchronization issues

You many notice discrepancies between your Exchange local identity and your mailbox’s contents in OWA (in the server). These are signs that the synchronization with Outlook 2011 is no longer working properly. First, try to force a resync by reloading the cache. If this does not solve the issue, save troubleshooting time, backup Outlook 2011 and rebuild your identity on the Mac computer.

You’re all set for a better experience on your Mac computer… until you get the new Microsoft Outlook 2016 for Mac client!

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The IT Pro's Guide to Microsoft Outlook

Outlook integrates well with most applications and devices. But like most email solutions, it doesn't work perfectly all the time. This guide covers some of the most common issues and how best to deal with them.

A free email client can change your life. That might sound ridiculous, but consider how long you spend each week checking your inbox, replying, forwarding and composing. It could easily be several hours, and even more if you use several different email addresses (as many of us do).

Using a dedicated email client not only makes it easier to deal with multiple email accounts, it also means you can take full advantage of extra features such as a calendar, contact management, and neat integration with other desktop software you're using. As with so many other types of software, email clients are not born equal, and it's important that you don't lumber yourself with one that is underpowered, confusing to use, or that offers poor performance.

Take a browse through our best free email client selection and you will undoubtedly see a few familiar names. But you'll also find some that you may not have heard of or tried, so perhaps it's time for you to test drive a new email client!

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1. eM Client

The best email client, with support for a huge range of email providers, integrated chat, smart translation, and simple migration

Integrated chat

Only supports two email accounts

eM Client has been around for nearly 10 years now, and throughout that long development it's evolved into the best free email client for Windows.

eM Client makes it easy to migrate your messages from Gmail, Exchange, iCloud and Outlook.com – just enter your email address and the client will adjust the appropriate settings for you. eM Client can also import your contacts and calendar, and it's easy to deselect these options if you'd prefer to manage them separately.

There's an integrated chat app too, with support for common platforms including Jabber and Google Chat, and the search function is far superior to those you'll find in webmail interfaces.

Unlike most free email clients, eM Client is also packed with advanced options like automatic translation, delayed send and encryption. It's a remarkable set of tools, and for managing two email accounts, it's ideal.

Best Email Client For Mac With Exchange Support

If you have more accounts, it's well worth considering upgrading to eM Client Pro for a one-off fee. This lets you connect an unlimited number of accounts, access VIP support (in the unlikely event that you need it), and use the email client commercially.

2. Mailbird Lite

A great-looking client packed that connects all your social apps

Very easy setup

Mailbird Lite isn't just an email app – it's a whole communication platform to which you can add apps for scheduling, chatting, file syncing and teamworking.

Free users miss out on features such as speed reading, email snoozing and quick previews of attachments, but Mailbird Lite is still an excellent choice. The Lite version only lets you connect one email account but, it's optimized for speed, and looks great to boot.

Setup is simple; enter your email details and Mailbird Lite will find the necessary POP or IMAP settings automatically, then get to work importing your messages. It offers to connect with your Facebook account, so it can liven up your inbox with your contacts' profile photos, and can also link with Whatsapp, Google Calendar, free task manager Moo.do, and teamworking app Asana.

3. Hiri

Packed with time-saving tools that'll improve email habits

Smart productivity tools

Hiri is usually a paid-for premium email client, but it's free for TechRadar readers. It's designed primarily with business users in mind (it currently only supports Microsoft email services including Hotmail, Outlook and Exchange), but home users will also appreciate its productivity-boosting features.

If you find yourself spending too long managing, reading and replying to emails, Hiri is the email client for you. It includes a smart dashboard that lets you see how many unread messages you have at a glance and how long you should wait before checking them (after all, how many really need an instant reply?)

The Compose window is designed to save you time too, offering only the essential options (no fancy formatting) and including the subject line at the bottom so you don't have to write it until you know how to summarise the message.

These little touches make Hiri a truly exceptional client. If Microsoft is your email provider of choice, it should be well up your list.

4. Mozilla Thunderbird

Plenty of features and extensions – as you'd expect from Mozilla

Expandable via plugins

Thunderbird, from Firefox developer Mozilla, has just undergone a total overhaul that brings it right up to date. Not only does it look smarter, it also works much better. You no longer need to download and configure an extension to make full use of your calendar, and cutting, copying and deleting events is effortless.

You can connect as many email addresses as you like to Thunderbird, and it's totally free, with no ads or prompts to upgrade. It's also very flexible, with a wealth of customizable options – and if you can't see a particular feature, you can expand Thunderbird with third-party extensions.

Thunderbird still takes a little getting used to (there are so many options, the interface is a little confusing at first), but it's a superb email client that'll serve you well – particularly if you have lots of accounts to manage.

5. Spike

Give your inbox the WhatsApp treatment

Helpful chat-style interface

Spike is a versatile free email client, available for iOS, Android, Windows and Mac, with a handy web app for those occasions when you don't have time to spend installing software.

It's billed as the first 'conversational' email app, which essentially means it presents messages and replies in bubbles in real time, in a style that looks very much like WhatsApp. This works particularly well for the type of short emails that you're likely to send to friends and family, making it refreshingly simple to keep track of long email chains that would usually be a mess of nested messages.

Spike is free for personal use, with support for an unlimited number of email accounts and up to 10 'group chat rooms'. If you're sick of trawling through messy lists of replies, it's a breath of fresh air.

Best Mac Email Client For Gmail

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